- Out of Pocket reimbursements should only occur in circumstances where other methods of purchasing (BUY.IU or PCard) will not work, such as time sensitive purchases where no PCard is available.
- IU follows the Reimbursement Under the Accountable Plan policy for all out of pocket reimbursements.
- IU requires itemized receipts showing date of purchase and proof of payment for reimbursement.
- Provide the account name or number as well as a description and business purpose of every item purchased.
- If hospitality related, indicate on the receipt the names and/or total number of attendees.
- Submit receipts to an Administrative Assistant for processing of the reimbursement immediately; after 60 days, reimbursements are taxable income.
