Consult an administrative assistant
Purchasing has established policies, procedures, and best practices to ensure flexibility, value, and protection for faculty purchases and as well as compliance with all applicable laws, regulations, and policies.
Before making any purchase, please contact an administrative assistant to ensure the purchase complies with all IU and Luddy purchasing policies. Make sure you clearly communicate to the administrative assistant any complex or unique aspects of your purchase, especially if you have a critical or short deadline, or if your preferred vendor is not yet an IU approved supplier.
Unless the purchase complies with all policies, you may not be reimbursed. Never use personal funds to make any IU- or grant-related purchase.
No confirming or after-the-fact orders are allowed. A confirming order is a purchase, letter-of-intent to purchase, or request for scheduling an order without having a valid purchase order number. An after-the-fact order is an order submitted to Purchasing for goods that have already been delivered or services that have already been provided without having a valid purchase order number. These are against IU policy.
Contact an administrative assistant for assistance (Luddy has an account with Amazon for free shipping without sales tax.)
Luddy uses a ticketing system to track all IT and Facilities requests. Submit a Service Request form or email the Luddy Help Desk
Professional services, such as consulting, transcription, or subcontracts, can be complex to set up as providers will need to pass the IRS independent contractor test (to ensure they do not qualify as an IU employee) before being allowed to be an IU supplier. Since these arrangements are complex, please allow plenty of time to set these up before services are provided. Contact your department’s administrative assistant for help with arranging professional services.