Faculty and Staff Handbook

• Addresses
• Administrative Assistants
• Balances and Transactions Manager (BATMAN)
• Campus Visitors Guidance
• Communications
• Copying
• Contracts & Grants
• Crimson Card (IU ID card)
• Annual Report, Faculty Annual Report, and/or DMAI (Digital Measures-Activity Insight)
• Direct Deposit
• Disposal of IU Property
• Dues, Memberships & Subscriptions
• Event Planning/Room Reservations
• Facilities
• Fax
• Financial Accounts
• Flowers
• Gifts
• Grants Management Toolkit (GMT)
• Helpful Links
• Hospitality
• Human Resources / Payroll
• Motorist Assistance
• One.IU.edu
• Parking Permits
• Postage/Shipping
• Procurement Card (P-Card)
• Purchasing
• Reimbursement
• Remote Work Policy
• Research Participant Payments
• Sabbatical
• Sales Tax
• Scheduling
• Staff
• Staff Training Opportunities
• Student Affairs
• Supervising Hourly Employees
• Teaching Resources
• Textbook Orders
• Technology
• Time
• Tipping
• Travel
• Visiting Scholars

• Luddy Center for Artificial Intelligence, 1015 E. 11th St., Bloomington, IN 47408
• Luddy Hall, 700 N. Woodlawn Ave., Bloomington, IN 47408
• Myles Brand Hall, 901 E. 10th St., Bloomington, IN 47408
• MESH, 2425 N. Milo B. Sampson Lane, Bloomington, IN 47408
• IoT House, 612 N. Park Ave., Bloomington, IN 47408

Computer Science

• Lynne Mikolon                                 812.855.5329, Luddy Hall 2062
• Laura Reed                                       812.855.4341, Luddy Hall 1103
• Conney Freese-Postuma                  812.855.8492, Luddy Hall 2066

Informatics

• Bella Falbo                                       812.855.5329, Luddy Hall 2062
• Jennifer Nicholson                           812.856.1861, Informatics West 102

Information and Library Science

• Michelle Dunbar-Sims                     812.855.2249  Luddy Hall 2109

Intelligent Systems Engineering

• Jack Satrom                     TBD
• Kelli Foster                       TBD

Use BATMAN to check your account balance and activity in real time.

• DS.IU.edu / 2023 Batman (Balances and Transactions Manager)
• Chart code: BL
• Select Apply (short delay)
• Account Manager: Unselect All, type last name in search box, and select Apply
• Save and subscribe option – click on envelope with plus sign icon in top menu
• Select Question Mark for additional details and/or instructions

Visit our short video tutorial

Beginning July 31, 2020, and in effect until rescinded or replaced, persons who wish to extend invitations to visitors must first obtain the approval of their department head. Send the following information to your chair and copy Michele Dompke and Benita Brown

• who the visiting person is (with CV and bio)
• why we should invite this person
• the plan for the visit (what research and collaboration)
• the planned outcome
• what resources are needed from Luddy and IU
• what is the time frame
• a personal promise from the person to be a host and to care for the visitor during the whole visit

Forms:

• Information Needed for Visiting Scholar Invitation
• Visiting Scholar Host Responsibilities Agreement
• English Proficiency Assessment Guide
• English Proficiency Assessment - Name

More details https://fall2020.iu.edu/guidance/visitors.html

• Kelsey Keag: general marketing and advertising, print pieces, web content, social media
• Natasha Jacob: design services, photography, digital signs
• Pete DiPrimio: press releases, feature stories, spotlights
• Chris Kowalczyk: video content
• Jennifer Nicholson: business cards

Web Service Request:

• Edit your profile on the Luddy website directory
• Suggest edits to the Luddy main website

Web Hosting Options: Create a website

• Contact an administrative assistant for assistance
• Plan: allow extra time (at least two days) for large orders

Pre-award proposals, budget, statement of work, etc.; post-award administration; advanced account; grant transfer from another institution; students employed on grants; travel funded by grant research participant payments, etc.

Transferring Contracts and Grants from Prior Institutions

To transfer an active award, first consult with the agency program officer. Next, email Luddy Grant Administration. The Luddy Contract and Grants Team will serve as liaison between the former institution and the IU Office of Research Administration (ORA).

A faculty member who is a PI or co-PI on a grant that will not be transferred to IU will need to appoint a new PI at the former institution or be removed as co-PI if no further active role in the project is to be assumed. Faculty remaining active and anticipating financial support will need their former institution to set up a subaward with IU.

Transferring Students/Staff from Prior Institution

If students or other staff are transferring to IU, email the Luddy Payroll Team and contact the program graduate student office as early as possible. Transferring students and employees can be complex and will take time, especially for international students.

Proposal Submission

Luddy’s experienced and dedicated Contracts and Grants Team will work with you throughout the proposal preparation and submission process. Please contact our office at sicegrnt@indiana.edu as soon as you consider a proposal submission. Include the agency solicitation number and due date. Intelligent systems engineering faculty should email isegrnt@indiana.edu with the same information. A member of the Contracts and Grants Team will contact you with information regarding the next steps. Please be aware that advance notice is necessary to meet ORA deadlines. Although external funding proposals must be formally submitted to the Office of Research Administration (ORA) by 9 a.m. four days in advance of the funding sponsor’s deadline, the Luddy Contracts and Grants Team requests a two-week lead time, when possible, due to the volume of proposal submissions. The Luddy Contracts and Grant Team will serve as the liaison between the PI(s) and the IU Office of Research Administration (ORA). 

Post Award

The Office of Research Administration (ORA) assigns an account number to each received award. All expenses charged to the grant account must be allocable and allowable on that grant. Faculty should review the monthly financial activity reports for their grants via the Grants Management Toolkit (GMT) located in One.IU. Expenses may not be transferred to a grant, or between grants, after 90 days.

The Grants Management Toolkit (GMT) serves as a platform from which faculty may access information on grant award expenditures, proposal submissions, and ORA contact information. If there are any questions or concerns, contact the Luddy Contracts and Grants Team via email at sicegrnt@indiana.edu.

Graduate students appointed at 50% FTE (20 hours per week) are eligible for fee remissions up to 30 credit hours per year. Luddy will only charge the in-state portion of fee remission to a grant or faculty research account if the project has the full indirect rate. In addition, health insurance is a required fringe benefit which will be charged to the grant or faculty research account associated with where the student is being funded.

Indirect cost revenue sharing is outlined in the Luddy Research Funding Policy

• Luddy Research Areas
• What Linux systems are available?
• IU Research Gateway
• IU Office of Research Administration

CrimsonCard is the official photo ID card for all Indiana University campuses. Note that CrimsonCard production has been affected by the novel coronavirus (COVID-19). Click HERE to view a campus-specific listing of CrimsonCard hours and services.

(DMAI/Faculty annual report)

Access DMAI (Digital Measures-Activity Insight) via One.IU.edu.

• Reports are due January 15 of each year for the previous calendar year (January 1 through December 31), but you may access the DMAI at any time.
• Attach your CV, a highlights summary, and any other comments in the Supplemental section.
• Attach the syllabus for each course.
• Completion of the DMAI is important as it is one of the tools used to determine faculty raises.
• Send your accomplishments to the ADR’s office, and staff will enter them into your DMAI account.
• Staff in the ADR’s office provide a service to assist faculty in timely reporting of their research outputs to IU’s Digital Measures Activity Insight (DMAI) system. We have set up alerts in Google Scholar for all faculty.

Questions?

• Use the Faculty Support Guide in the DMAI app (click the question mark “?” at the top of the screen)
• Email DMHELP@indiana.edu
• Contact Benita Brown, Luddy Director of Faculty Administration

Payroll direct deposit (balance of net pay) is set up at hire. To set up reimbursement direct deposit (for out-of-pocket/travel expense):

• Go to One.IU.edu/Employee Center/Payroll and Taxes/Direct Deposit
• Add Account (bank account – deposit type – reimbursement)
• Additional information at Direct Deposit

University property may not be sold or given away. Please submit a Service Request form or email the Luddy Help Desk for assistance with disposing of university property. NOTE: Anything purchased from any IU account (including start up accounts) is University property.

Consult an administrative assistant

Faculty may use funds in their faculty research account to pay career-related memberships, subscriptions, and dues. Send your invoice and payment request to an administrative assistant. Please note that all memberships require campus approval, so allow sufficient time for membership applications to be processed.

Event planning starts with one easy step: As far in advance as possible, submit a Luddy Help Desk  request for Event Support. 

Meeting Space Reservations

• How do I schedule a room at the Luddy School?
• Luddy School space scheduling
• IMU meeting spaces
• Other locations at IU

Advertise your event at Luddy

• Contact Tracey Theriault to advertise on digital signage and social media
• Consider which Luddy mailing list(s) may be appropriate
• Luddy School event procedures

Furniture

To remain in compliance with all IU Purchasing Policies and to take advantage of negotiated vendor contracts, educational discounts, and IU’s tax exempt status, ALL furniture MUST be purchased by the Luddy Facilities team. See IU Purchasing Policies for more information. For furniture requests, complete the Service Request form or email the Luddy Help Desk

Office

If you have questions about your office assignment, please discuss it with your department chair or supervisor.

Building Access

Submit a Service Request form or email the Luddy Help Desk with detailed information. Include your name and IU username (IU email address).

IU Fax Service – to send an outbound fax via a web interface, go to the IU Fax Service: https://fax.iu.edu/. For additional information, see About the IU Fax Service in IU Knowledge Base.

At Luddy, separate financial accounts exist to track expenses in each area, department, grant account, and faculty research account. Faculty, department chairs, and directors are assigned account manager responsibility for their respective accounts. Each account manager has access to the financial reports for review.

An account manager should review reports each month to ensure all charges are:

• Complete – all expected charges are present
• Accurate – the correct amount is charged to the correct account
• Valid – there are no erroneous charges

See BATMAN section in this Handbook.

Teaching expenses and department or school expenses are charged to department or school accounts. The business office staff can assist with questions on these accounts. For questions on contract and grant accounts, contact Luddy Grant Administration.

Consult an administrative assistant

University funds may not be used to purchase flowers for non-official functions, personal office decorations, or for personal occasions such as birthdays, weddings, or illnesses. However, flowers may be purchased under special circumstances.

Consult an administrative assistant

IU Policy generally does not allow gifts to employees.  Exceptions include retirement gifts or hospitality/bereavement flowers. Please contact an administrative assistant prior to purchasing a gift for a non-employee.

Check your grant accounts EVERY month!

Strictly enforced 90-day window to identify and correct errors

• ONE.IU.edu / GMT
• To Add PI/co-PI: Search for last name, ADD, “Return home"
• Filter awards using left vertical menu (defaults to active awards)
• Award summaries are displayed in the middle section
• For details, click on account number at right of award summary
• Account view screen has expense summary at the top and followed by transaction details below (scroll down)

Short video tutorial

• Luddy School of Informatics, Computing, and Engineering
• Luddy Knowledge Base
• Coronavirus (COVID-19): What you need to know
• Fall Semester 2020
• University Information Technology Services (UITS)
• IU Knowledge Base
• University Human Resources
• Office of the Vice Provost for Faculty & Academic Affairs
• University Policies

Consult an administrative assistant

• No alcohol may be present at any event attended by undergraduate students.
• Employees arranging hospitality must have preapproval (verbal or written) from the account manager.
• See Luddy Alcohol and Entertainment Policy for other guidelines and limits.

Exceptions

• Faculty may request an exception from their department chair
• Staff may request an exception from John Tweedie, SDAF

The Luddy policy is subordinate to all IU policies regarding entertainment and alcohol.

See University Hospitality Expenditures for IU Policy and related information.

Contact the Luddy Payroll Team at sicepay@indiana.edu:

• To employ a student, an academic-appointed employee (post-doc or research scientist/associate) or visitor (visiting scholar or no-pay visitor)—before the job start date
• For withholding, insurance, FMLA or other benefits questions
• For payroll or timesheet questions
• For visa and visitor questions
• When an employee is terminated

When you lock your keys in your car, run out of gas, or have a flat tire or a dead battery while parked on university property, call Parking Operations at 812-855-9849 and ask for Motorist Assistance. This service is free up to three times per academic year and costs $40 for each additional call.

One.IU.edu is the portal to access most online applications used at Indiana University. See the Technology section for more details.

• If you plan to drive and park a vehicle (including a bicycle) on the IU campus, you must obtain and display a valid IU parking permit. Visit the Office of Parking Operations website for options, eligibility, and pricing.

• Employees can obtain a temporary parking permit from Parking Operations for free if they forget their permit on a given day.

• One-day visitor parking permits are available for purchase from Parking Operations for anyone not affiliated with IU.

• The Office of Parking Operations is in the Henderson Garage, 310 S. Fess Avenue.

Consult an administrative assistant

• IU Mail Services provides delivery of business mail between campus locations at no charge. Administrative assistants will help process mail and shipping.
• Luddy does not cover personal mail or shipping expenses.

Consult an administrative assistant

An IU Purchasing p-card  is a credit card that may be used for some, but not all, IU-related purchases. Contact an administrative assistant for assistance.

Please review Luddy P-Card policy as well as IU’s P-card Restrictions.

Only use a P-Card for appropriate purchases, including:

• Small dollar transactions under $5,000 (normally not more than $1,000)

• One-time purchases from a non-IU vendor

• Purchases from a supplier that does not accept purchase orders

• Conference registration fees

Sales tax

• IU’s tax-exempt number (0003123294) is on the face of all P-Cards.

• Request reimbursement for tax charged in the amount of $7 or more.

• Staff and faculty hospitality is taxable when purchased with an IU P-card or through a purchase order.

• Student hospitality is tax-exempt when purchased with an IU P-card or purchase Order.

Return the P-Card and an itemized receipt to the cardholder as soon as possible. Please indicate on your receipt what the purchase was for and the account number to be charged.

Consult an administrative assistant

Purchasing has established policies, procedures, and best practices to ensure flexibility, value, and protection for faculty purchases and as well as compliance with all applicable laws, regulations, and policies.

Before making any purchase, please contact an administrative assistant to ensure the purchase complies with all IU and Luddy purchasing policies. Make sure you clearly communicate to the administrative assistant any complex or unique aspects of your purchase, especially if you have a critical or short deadline, or if your preferred vendor is not yet an IU approved supplier.

Unless the purchase complies with all policies, you may not be reimbursed. Never use personal funds to make any IU- or grant-related purchase.

No confirming or after-the-fact orders are allowed. A confirming order is a purchase, letter-of-intent to purchase, or request for scheduling an order without having a valid purchase order number. An after-the-fact order is an order submitted to Purchasing for goods that have already been delivered or services that have already been provided without having a valid purchase order number. These are against IU policy.

Books (not-classroom related)

Contact an administrative assistant for assistance (Luddy has an account with Amazon for free shipping without sales tax.)

Equipment/Software/Hardware/Furniture

Luddy uses a ticketing system to track all IT and Facilities requests. Submit a Service Request form or email the Luddy Help Desk

Professional Services

Professional services, such as consulting, transcription, or subcontracts, can be complex to set up as providers will need to pass the IRS independent contractor test (to ensure they do not qualify as an IU employee) before being allowed to be an IU supplier. Since these arrangements are complex, please allow plenty of time to set these up before services are provided. Contact your department’s administrative assistant for help with arranging professional services.

• IU requires itemized receipts showing date of purchase and proof of payment for reimbursement.

• Provide the account name or number as well as a description of every item purchased (if not on receipt).

• Submit receipts promptly; after 60 days, reimbursements are taxable income.

• For additional information on whether an IU-related purchase is taxable, please see: IU Tax Exempt Certificate

Luddy IT requires remote workers to use Luddy-provided computers for remote work rather than using personally-maintained gear.

Policy (Staff)

Policy (Faculty)

1. Remote/hybrid workers are required to use IU-purchased and maintained systems. (Section B, 2, c)
2. Remote/hybrid workers must be able to provide their own Internet access suitable for remote work (Section 2e)

Research Participant Studies are also known as User Studies, Human Subject Studies, and Incentive Studies. There are many rules and restrictions regarding compensation to study participants. Please contact Abby Hardin after you’ve obtained an IRB but well in advance of needing funding.

Please also see the Human Subject Research Incentives policy for more information.

Sabbatical requests are due to your Chair by September 15 of the year preceding the year during which you plan to take a sabbatical. Find forms, guidelines, and FAQs at VPFAA Sabbatical Guidelines

IU’s sales tax exemption varies. Most equipment and supplies purchases are exempt. Student hospitality is exempt, but other hospitality expense may not be exempt. For more information, please visit IU Sales Tax Matrix.

Please contact your department chair or program director with questions on AI assignments, tutors, scheduling, courses, room assignments, classroom support, and related topics.

Find Luddy faculty and staff on the Luddy website under People.

Discuss with your supervisor

• Campus Administrative Training Series (CATS)
• Financial Training and Communications 
• University Human Resources Training
• University Information Technology Services (UITS) Training
• BUY.IU Training
• Travel Training
• Chrome River Training

For services, resources, questions, or concerns involving students, email the Dean of Students or visit the Division of Student Affairs website.

• Per IU policy, hourly employees are limited to an average of 29 hours per week.
  • They can flex up one week and down the next but shall not work more than 116 hours over any two consecutive biweekly pay periods (4 weeks).
  • International hourly student employees are usually limited to 20 hours/week, and only on-campus work, based on what their visa allows. Please check with SICEPAY@indiana.edu if you have any questions on this.

• Hourly employees must log their exact hours. Federal law requires employers to compensate hourly employees for all time worked, even if this puts them over 29 hours for the week.
  
  
• Hourly employees are not allowed to ‘volunteer’ additional hours. All hours must be recorded.
    
• While federal law requires us to record every single hour worked, Indiana law requires that every hour paid is actually worked on official job duties. As such:
  • IU cannot pay your hourly employees until 5pm if you allow them to leave at noon before a holiday weekend.
  • IU cannot pay IU employees to do unofficial job duties, like picking up dry cleaning, walking a dog, etc.
  • IU cannot provide hourly employees with paid time off, allowing them to continue to record hours while they are on vacation, etc.
    
    
• Supervisors approving timesheets should have direct knowledge of their employee’s hours and attendance. If you have delegated direct supervision to another person, timesheet approval should be reassigned too.
  
  
• US citizen hourly employees are not permitted to work remotely unless they have approval from their supervisor and have completed, and had approved, IU’s Remote Work Arrangement.
  
  
• Timesheets need to be approved by noon on Tuesday after the pay period ends.
  
  
• Please contact SICEPAY@indiana.edu with any questions.

For help please reach out to the Luddy Director of Curriculum and Instruction Akesha Horton at akmhorto@indiana.edu.

• Center for Innovative Teaching and Learning
• Student Privacy and FERPA
• Canvas Studio (online class)
• Luddy Teaching and Learning Blog
• Teaching at IU
• Teaching for Success at IU (online class)
• Technology Tool Finder for Teaching
• General Technology Tool Finder

Your role in data stewardship

IU has safeguards in place through our Information Security and Privacy Program. Our goal is to maintain a balance between allowing appropriate use of information and protecting you from the security and privacy harms that can result from inappropriate use.

• Learn how IU classifies data types: Critical, Restricted, University Internal, Public
• Learn about the IU Data Sharing and Handling tool —always reference this tool before emailing, storing, sharing, or printing institutional information
• Learn how to stay safe online with Protect IU
• Learn where to store files Options for storing files at IU
• If you have any questions, send us a note at sicehelp@indiana.edu

Data stewardship dos and don'ts

• Do log out of computers when you are not using them.

• Do not turn computers off—they cannot get updates when turned off.

• Ensure that Operating System (OS) updates are applied—especially on laptops. (Ask us how—Luddy Help Desk)

• Do not store critical data on a mobile device or flash drive.

• Do report potential phishing emails—with full headers—to Phishing.

• Learn how to spot a phishing email—Don’t take the bait!

Technology on-boarding

Your first stop resource page: New to Technology at IU?

One.iu.edu is a central IU ‘app store.’ Search for what you want to do and click to launch. This is where to go first to set up your technology accounts. At one.iu.edu:

• Search for ‘Employee onboarding’ to:

• Create your first IU account
• Create an IU Exchange email account
• Learn how to set up Two-Step login (Duo)
• Set up email signing/encryption (S/MIME)

*Important note: Mail scanning is automatic for mail leaving IU. All relevant messages are scanned and encrypted if found to contain protected types of information. However, you may ensure that your message will be encrypted by including [Secure Message] (case insensitive, with square brackets) in your subject line.

• For account problems or trouble shooting, refer to the SICE Knowledge Base article: Account and Email Problem Debugging Flowchart
• Search for ‘Access Management’ / Acceptable Use Agreement —Indiana University has two Acceptable Use Agreements: one is for eligible individuals seeking access to institutional data and IT resources (Access to Institutional Data and Information Technology Resources); the other is for use by students (Access to Information and Information Technology Resources). You may read and sign the acceptable use agreement(s) relevant to you as well as view the status and date of signed agreement(s).
• See your paycheck details
• Submit and check your PTO
• And much more—just do a key word search!

• Please read about Mobile Device Security here

• This standard applies to all faculty, staff, affiliates, and student-employees who choose to use a mobile computing device, regardless of who owns the device, to access, store, or manipulate institutional data.

• In short, you must have a passcode lock, encryption, and remote wiping enabled.

• Before you request or buy software, first check IUWare and IUanywhere for free downloadable or streaming software.

• If you do not find what you need, send a request to the Luddy Help Desk, and we will help.

• Software and Services Selection Process (SSSP) review is required before initiating any software purchase, including purchases made through vendors and renewals of existing software licenses. If the requested software houses any IU data in a third-party platform, the approval process will undergo a data stewards review.

• UITS is collaborating with the Office of Procurement Services to conduct expedited reviews for new software and cloud services requests from units. This process, the Software and Services Selection Process (SSSP), ensures that existing IU software and services are fully leveraged whenever possible, that threats to IU data are minimized, and that the unit understands all resulting costs and risk choices before the desired solution is purchased.

• Our ITG professionals have years of experience in a broad spectrum of technology disciplines. If you need to discuss specific technology needs pertaining to research or teaching with a senior technology staff member, complete this Service Request form or email the Luddy Help Desk, and a team member will be in touch.

• Luddy Knowledge Base (KB)—designed to be an informational portal for our School. See the Top Questions asked of the Luddy IT Team.

• Luddy IT Policies

• IU IT Policies

Luddy Lifecycle Policy

Luddy provides each full-time faculty and staff with one new computer to be used as a primary workstation, which is replaced every four years through the Luddy Lifecycle Policy. Please choose from the list of standard configuration systems noted in the table on that policy page. Due to several factors, machine choices for the primary desktop are limited to those listed. All machines must be ordered by Luddy authorized purchasers from approved vendors that have negotiated contracts with IU (to be compliant with UITS and IU Purchasing Guidlines to insure that the IT staff can support and stock parts for these models, and to facilitate re-use of machines for a variety of uses after they have been life-cycled.

Telephones

Luddy uses Voice Over Internet Protocol (VOIP) phones. Your phone is connected to your computer, and you will receive a notice to complete the E911 agreement. For questions, concerns or problems, submit a Service Request form or email the Luddy Help Desk.

Purchasing IT equipment or software

• In order to be compliant with UITS and IU Purchasing Guidlines, the IT team has staff with authorized purchasing authority who work closely with central IU Purchasing staff to take advantage of negotiated vendor contracts, educational discounts, and IU tax-free status.

• If you wish to purchase IT equipment or software, simply complete the Service Request form and choose ‘Purchase Request’ from the pull down menu or email the Luddy Help Desk with your purchase request.

• Do not purchase items with personal funds. Reimbursement may not be possible. 

Kuali Time is an automated 24/7 system for collecting time and attendance data for Indiana University's hourly and biweekly staff. Timesheet hours are reviewed, approved, and electronically transmitted to the payroll system at the end of each biweekly pay period.

• Training Information for supervisors

Employees should be reasonable when tipping on behalf of IU.

• For delivered food, 10% is reasonable.
• For meals in restaurants, 15-20% is reasonable. 

Travel Pre-Approval Requirements

• Access the International Travel Pre-Approval Request form here.

• Domestic Travel Pre-Approval Request form is located within Chrome River, contact your administrative assistant for help.

• Find detailed answers to COVID-19-related travel questions and COVID-19 travel guidance and resources in the COVID-19 Resource Center and COVID-19 FAQ - Booking Travel on the Travel website.

• Questions?  Visit the IU Travel Contact Page.

Information needed to arrange travel

• Trip name and purpose (full conference name; no acronyms)

• Travel destination and dates

• Personal cell number

• Emergency contact name and phone number

• Account to be charged

• Justification if departure is not from Indianapolis airport

Who can arrange travel?

• IU administrative assistant

• Traveler:  See here for training

• Allow sufficient time prior to departure for planning

Reminders

• Prepaid travel should be reconciled within 30 days.

• Keep ALL receipts showing line item details and payment confirmation.

• IU provides rental car insurance for IU Employees only and will not reimburse additional insurance.  IU does not cover insurance for visitors.

• Travelers may be reimbursed for either actual meal expenses (with itemized receipts) or per diem (with lodging receipt).

• Reimbursement requests must be submitted within 60 days after returning home.

• Enroll in Travel Reimbursement Direct Deposit Direct Deposit Signup.