Part Time Staff Employment

If you wish to initiate the hire process for part time staff or student employees:

• Contact sicepay@indiana.edu
• Payroll will contact the employee to request the required documents

Important Information

To comply with IU Policy and Federal and State law requirements, an employee cannot begin to work before they have completed the necessary paperwork.

Please notify Payroll of your intent to hire at least 2 weeks prior to the employee's expected start date. The hire process can take several days to complete.

New employees are required by IU Policy and state and federal law to complete the following prior to employment:

• Form I-9 employment verification
• Background check
• Employment application

Once the hire has been completed and approved by Human Resources, the Payroll Department will send a welcome email to the employee and supervisor.

I-9 forms

I-9 forms are federally mandated for all new hires. To complete the I-9, employees should bring one document from list A or a combination of one document from list B and one document from list C with them on their first day of employment.

• List A: Documents that establish both identity and employment authorization
• List B: Documents that establish identity
• List C: Documents that establish employment authorization

It is the responsibility of the supervisor of a bi-weekly team member to ensure that the employee's time is entered correctly into Kuali Time. This includes correcting missed punches, missing time, and 24-hour time blocks. This also includes reviewing and approving their time sheet for each bi-weekly pay period.

• Supervisors are required to approve timesheets by Tuesday at 12:00 p.m. on the payroll week.
  • View the IU Payroll calendar
• See Supervisor Instructions for bi-weekly timesheet approvals for detailed information about the process of approving timesheets.

Kuali Time Information

Vist the IU Controller's Timekeeping webpage for more information on Kuali Time.