About this Policy
Policy contact:
Date of last update:
March 21, 2023
Hiring process
If you wish to initiate the Hire Process for Temporary Staff Employees:
- Contact sicepay@indiana.edu
- Payroll will contact the employee to request the required documents
Important Information
To comply with IU Policy and Federal and State law requirements, an employee cannot begin to work before they have completed the necessary paperwork.
Please notify Payroll of your intent to hire at least 2 weeks prior to the employee's expected start date. The hire process can take several days to complete.
What to expect
New employees are required by IU Policy and state and federal law to complete the following prior to employment:
- Form I-9 employment verification
- Background check
- Employment application
Once the hire has been completed and approved by Human Resources, the Payroll Department will send a welcome email to the employee and supervisor.
I-9 forms
I-9 forms are federally mandated for all new hires. To complete the I-9, employees should bring one document from list A or a combination of one document from list B and one document from list C with them on their first day of employment.
The supervisor role
It is the responsibility of the supervisor of a bi-weekly team member to ensure that the employee's time is entered correctly into Kuali Time. This includes correcting missed punches, missing time, and 24-hour time blocks. This also includes reviewing and approving their time sheet for each bi-weekly pay period.
- Supervisors are required to approve timesheets by Tuesday at 12:00 p.m. on the payroll week.
- View the IU Payroll calendar.
Kuali Time Information
Vist the IU Controller's Timekeeping webpage for more information on Kuali Time.
End of employment
If employment has ended, send the following information to sicepay@indiana.edu.
- Employee's name
- Employee's university ID number
- Position to be termindated or record number
- Date of termination
Questions or concerns?
Please contact Luddy Bloomington Payroll at sicepay@indiana.edu with questions and to schedule face to face meetings with Payroll team members. Thank you.